Engage: Send an Email to Employees Via AllVoices Encouraging Them to Submit Feedback – AllVoices

The new Engage feature from AllVoices allows you to proactively send an email to your employees to request feedback through your company’s custom AllVoices URL. This feature and our various template options make it easy for you to introduce AllVoices to your employees, check in with your employees about their wellbeing, collect questions ahead of your company’s all-hands meeting, and so much more.

At this time, this feature is only available to customers who have a custom AllVoices URL and have an active HRIS integration (HTTPS, SFTP, API or manual CSV upload) into the AllVoices platform. Additionally, the Engage feature is only accessible to Owners and Primary admins.

How It Works:

You’ll know if you have the Engage feature when you see the Megaphone icon in your top navigation. If you don’t see this and feel you should have the Engage feature, please reach out to support@allvoices.co.

1. To get started, click on the Megaphone icon in the top right navigation in your AllVoices dashboard.

2. Next, draft an email to your employees asking for feedback around a specific topic or use the pre-populated template provided at the end of this guide.

The email subject line and text body are completely editable
The “Share Feedback” button is not editable as this links to your custom Allvoices URL to allow employees to submit a case from the email prompt.

3. Your most recent HRIS sync will be utilized to create the email list for your message.

The email list will include all active users in your HRIS sync.

The email will NOT include individuals you have added manually in AllVoices.

Note: We will use the column labeled “Email” in your file sync to determine which emails to utilize.

4. Once you’re finished drafting your email, press “Send” to send the email.

You will receive a warning letting you know exactly how many active employees are in the system and will be receiving the message. Press ‘Yes’ to proceed

You will see a confirmation message that the email was successfully sent

5. Once your email is successfully sent, employees will receive an email that looks like the below (except with your unique message). They can then click on “Share feedback” to be taken to your company’s unique Allvoices URL and submit feedback.

Note: There is no tracking on this email in order to preserve the reporter’s anonymity.

6. Access the “Send History” log to view all previous sends.

Engage Templates

Utilize one of the below templates for ideas on topics to engage your employees on.

Wellness Check-In:

Subject: Checking in on you

Body: Your mental and physical health is important to COMPANY. Please take a moment to click the link below and anonymously provide how you’re feeling and if there’s anything additional we can do to support you.

AllVoices will collect your mobile number so that we can follow up with you on the status of your report. Rest assured, your number is encrypted, we will never be able to see it or identify you in any way.

Company Outlook:

Subject: How are you feeling about COMPANY?

Body: Here at COMPANY, we value your feedback and we are always looking to improve. Please take a moment to click the link below and provide how you’re feeling about our company’s outlook overall.

Company Event Specific:

Subject: EVENT Feedback

Body: With the recent changes that have occurred at COMPANY, our priority is listening to and supporting employees during this time. Please take a moment to reflect on EVENT, and provide anonymous feedback to AllVoices using the link below.

AllHands Questions Prior:

Subject: Submit Your AllHands Questions!

Body: Prior to our AllHands meeting, please submit any questions you may have! These questions will remain anonymous and will be addressed during our meeting or afterwards through AllVoices if it requires additional time or explanation.

Post-Review Career Development Sentiment:

Subject: Post-Reviews Career Development Sentiment

Body: Now that our annual reviews are complete, we would love to understand how you are feeling about career development here at COMPANY, and your feedback on your personal career development at COMPANY. Please use the link below to submit anonymous career development feedback.

DE&I Feedback:

Subject: Diversity, Equity, and Inclusion Feedback

Body: Diversity, equity, and inclusion efforts are very important to us here at COMPANY and we are continuously working to improve to better support our employees. Please take a moment to provide feedback on DEI efforts at COMPANY and what you think we can do better. The link below will take you to AllVoices where you can provide anonymous feedback on DEI at COMPANY.

Feedback on Employee Benefits:

Subject: Employee Benefits Feedback

Body: When setting up employee benefits, our goal is utilization and satisfaction with our offerings. Please take a moment to provide feedback on how you feel about your benefit offerings and if you utilize or do not utilize certain benefits. This feedback will help us improve offerings in the future. The link below will take you to AllVoices where you can submit this feedback anonymously.

General Feedback:

Subject: How are you doing?

Body: At COMPANY, we are committed to fostering a positive and inclusive workplace culture where all employees feel valued, respected, and supported. Please take a moment to anonymously share any feedback or concerns you may have using the link below.

If you have any additional questions, please reach out to your Customer Success Manager or support@allvoices.co.

How It Works:

Engage Templates

Related articles