HiBob is able to send AllVoices your employee data using their reporting functionality. Please use the information provided in each step to complete the HiBob SFTP configuration as detailed below.
Before you start, please have the following information handy:
- SFTP name: AllVoices SFTP
- Host URL: transfers.allvoices.co
- Port: 22
- Directory Path: “/”
- Authentication method: Private key
Step 1: Generate SSH Key-Pairs to establish SFTP connection
Part 1: Put terminal or command prompt:
- If you're using a Mac OS: command + spacebar to search => type 'terminal' which opens the native command line tool
- If you're using a Windows OS: Select the Start button -> Type 'cmd' into search bar -> Select 'Command Prompt' from the list
What if I don't have a command line tool? There are free, opensource key generator apps available to download. A commonly-used tool for generating SSH Key Pairs for Windows is PuTTYgen.
Part 02: Generate the key pair
- Run the command `ssh-keygen -t rsa` to generate a new key pair. When prompted to input a name, you can add “allvoices sftp keys” to avoid any confusion.
- You may be asked for a passphrase. It's a good idea to set (and keep a record of) a passphrase if you want to, but it's not compulsory.
- You can now navigate to the file in which your keys are saved, and:
- Public key: Send this key to your AllVoices Customer Success representative. They will add this key on our system to enable the SFTP connection.
- Private key: Save and keep the private key with you to use with HiBob during setup.
Note: When prompted, enter a file path and filename to save the new key pair to, for example `users/firstname.lastname/department-key-pair/[filename]`. We recommend you create a new folder to save your key pair to so that you don't overwrite any existing key pairs you may have saved.
What if my computer is not set up to accept this command? The `ssh-keygen` or `puttygen` apps can be downloaded for free with a search online.
Step 2: Setting up SFTP in HiBob
- Login using admin access and go to “Integrations”
- Search for “SFTP” and open it
-
Create new and add following details:
- Name: Allvoices SFTP
- Authentication method: Private key
- Underneath it, you will see “Upload private key.” Upload the private key you generated in step one.
- Host name: transfers.allvoices.co
- Path: “/”
- Port: 22
For additional information, refer to Set up an SFTP destination in HiBob.
Step 3: Create a Custom Report in HiBob
- When naming your report, name it “AllVoices Report”
- The report must contain all active employees
- The report must contain at minimum the following fields: EmployeeId, Email, Name
- We support other fields and there is no limit. Please read this document.
Step 4: Set Up a Scheduled Report
- When selecting a report, select your newly created AllVoices Report
- When selecting an SFTP destination, be sure to select AllVoices SFTP
- When specifying report frequency, we recommend Daily
- When specifying report format, select “.csv”
Congratulations! You have successfully integrated HiBob with AllVoices.
Please note that it may take up to 24 hours for your employee data to appear in AllVoices. If you have questions on this process, please reach out to your AllVoices Onboarding Manager or Client Success Manager.